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Health and Safety Policy

Effective date: 6 August 2026
Next review date: 6 August 2027
Policy owner: Jacqueline Fenton-Collins

1. Statement of intent

Rosetta Wellbeing is committed to providing a safe, welcoming and supportive environment for everyone who attends, delivers or comes into contact with our services.

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We will take reasonable and proportionate steps to protect the health, safety and wellbeing of:

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  • Participants and customers

  • The founder

  • Employees, should any be appointed

  • Outsourced contractors and guest facilitators

  • Volunteers, should any be engaged

  • Workplace and community partners

  • Visitors and members of the public who may be affected by our activities

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Rosetta Wellbeing will:

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  • Identify hazards connected with our services.

  • Assess and manage health and safety risks.

  • Provide activities within our qualifications and professional competence.

  • Use suitable venues, equipment and working practices.

  • Provide clear safety information to participants.

  • Respond appropriately to accidents, incidents and emergencies.

  • Review our safety arrangements when activities, venues or circumstances change.

  • Cooperate with venue managers, contractors and partner organisations.

  • Maintain appropriate professional and public liability insurance.

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Health and safety arrangements will be proportionate to Rosetta Wellbeing’s size and the nature of its activities. HSE guidance recommends that a policy clearly states the organisation’s commitment, responsibilities and practical arrangements for managing health and safety.

2. Scope

This policy applies to activities delivered or organised by Rosetta Wellbeing, including:

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  • Menopause yoga and gentle movement

  • Chair-based and seated movement

  • Breathwork and relaxation practices

  • Menopause education and lifestyle workshops

  • Group wellbeing programmes

  • One-to-one consultations

  • Community events

  • Workplace talks and workshops

  • Live online classes and consultations

  • Activities delivered in hired or partner venues

  • Administrative and home-based work connected with the organisation

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The policy applies whether a service is paid, subsidised or provided without charge.

3. Responsibilities

The founder

Jacqueline Fenton-Collins has overall responsibility for health and safety within Rosetta Wellbeing.

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Her responsibilities include:

  • Approving and reviewing this policy.

  • Completing or arranging suitable risk assessments.

  • Ensuring activities are delivered within professional competence.

  • Checking that appropriate insurance is maintained.

  • Considering participant and venue safety.

  • Recording and reviewing accidents, incidents and near misses.

  • Cooperating with venue owners and partner organisations.

  • Providing contractors with relevant safety information.

  • Taking reasonable action when a hazard or concern is identified.

  • Reporting legally reportable incidents where Rosetta Wellbeing is responsible for doing so.

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Contractors and guest facilitators

Anyone delivering services on behalf of Rosetta Wellbeing is expected to:

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  • Follow this policy and relevant risk assessments.

  • Work within their qualifications, experience and competence.

  • Maintain any required professional membership and insurance.

  • Report hazards, accidents, incidents and near misses promptly.

  • Use equipment safely.

  • Respect participant limitations and choices.

  • Follow venue emergency arrangements.

  • Avoid working while impaired by alcohol, drugs, illness or severe fatigue.

  • Cooperate with any review or investigation.

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Participants

Participants are asked to:

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  • Follow reasonable instructions provided by the teacher or facilitator.

  • Inform Rosetta Wellbeing of relevant injuries, health conditions, accessibility requirements or limitations where this may affect safe participation.

  • Work within their own comfortable range.

  • Stop an activity if they experience pain, dizziness, shortness of breath, faintness or unusual discomfort.

  • Use any equipment as instructed.

  • Avoid creating hazards for other participants.

  • Report accidents, hazards or concerns promptly.

  • Seek appropriate medical advice where they are unsure whether an activity is suitable for them.

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Participants will not be pressured to perform a movement, posture, breathing practice or activity that they do not wish to undertake.

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4. Yoga Pros membership and professional standards

Jacqueline Fenton-Collins is a member of Yoga Pros, formerly Yoga Alliance Professionals.

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As part of this professional membership, she follows the applicable Yoga Pros Code of Practice and professional standards. These include commitments to:

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  • Provide access to safe and effective yoga teaching.

  • Maintain an appropriate health and safety policy.

  • Deal appropriately with accidents and emergencies.

  • Maintain suitable records where an incident occurs.

  • Create a safe, clean and comfortable environment.

  • Recognise the limits of professional skills and scope of practice.

  • Respect participants’ dignity, privacy and individual needs.

  • Follow applicable national and local laws.

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Yoga Pros membership supports Rosetta Wellbeing’s professional approach, but it does not replace Rosetta Wellbeing’s own responsibility to assess its activities, adopt suitable procedures and meet applicable legal duties.

 

The Yoga Pros Code specifically expects members to follow an employer’s health and safety policy or formulate and follow an appropriate policy of their own.

5. Risk assessment

Rosetta Wellbeing will identify foreseeable hazards connected with its work, assess who may be harmed and put reasonable controls in place.

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Risk assessments may cover:

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  • Yoga and gentle movement

  • Chair-based activities

  • Breathwork and relaxation

  • Workshops and group sessions

  • Hired venues

  • Fire and emergency arrangements

  • Slips, trips and falls

  • Equipment and room layout

  • Accessibility and evacuation needs

  • One-to-one appointments

  • Lone working

  • Online delivery

  • Travel connected with work

  • Manual handling

  • Participant illness or injury

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Risk assessments will be reviewed when:

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  • A new service or activity is introduced.

  • A different venue is used.

  • Equipment or working arrangements change.

  • An accident, incident or near miss occurs.

  • A new hazard is identified.

  • Relevant official guidance changes.

  • An existing control is found to be ineffective.

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HSE describes risk assessment as identifying what could cause injury or illness, deciding how likely and serious the harm could be, and eliminating or controlling the risk.

6. Safe participation

Rosetta Wellbeing’s sessions are intended to be supportive and adaptable, but no physical activity is entirely free from risk.

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Before or during a session, participants may be asked to share information that is reasonably necessary for safe participation, such as:

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  • Injuries or recent surgery

  • Mobility or balance difficulties

  • Pregnancy

  • Heart, respiratory or neurological conditions

  • Joint, bone or muscular conditions

  • Dizziness or fainting

  • Relevant accessibility requirements

  • Advice received from a healthcare professional

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Health information will be handled in accordance with the Rosetta Wellbeing Privacy and Data Protection Policy.

Where appropriate, Rosetta Wellbeing may:

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  • Suggest an adapted or chair-based option.

  • Recommend that a participant rests or stops.

  • Ask a participant to obtain medical guidance before taking part.

  • Decline to provide an activity where it cannot be delivered safely within Rosetta Wellbeing’s competence.

  • Recommend another appropriately qualified professional or service.

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Rosetta Wellbeing does not diagnose medical conditions or provide treatment outside its qualifications and professional scope.

7. Yoga, movement and breathwork

Yoga, movement and breathwork sessions will be planned and delivered with consideration for the needs and abilities of the group.
 

Rosetta Wellbeing will:

  • Provide clear verbal instructions.

  • Encourage participants to work within a comfortable range.

  • Offer appropriate alternatives where reasonably possible.

  • Avoid encouraging participants to push through pain.

  • Allow rest whenever needed.

  • Provide chair-based options where appropriate.

  • Leave sufficient space for movement.

  • Consider room temperature, ventilation and flooring.

  • Check that equipment appears suitable before use.

  • Explain how to enter and leave positions safely.

  • Obtain consent before any physical guidance or adjustment.

  • Avoid teaching techniques outside the teacher’s qualifications or competence.

  • Modify or stop an activity if an unexpected risk arises.
     

Breathing practices will be introduced gradually. Participants will be encouraged to return to normal breathing and stop the practice if they feel dizzy, anxious, unwell or uncomfortable.

8.  Workshops and seated activities

For educational workshops and seated practices, Rosetta Wellbeing will consider:

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  • Safe seating and room layout

  • Clear access routes

  • Suitable breaks

  • Lighting, heating and ventilation

  • Accessibility requirements

  • Safe use of presentation equipment

  • Trip hazards caused by cables, bags or personal belongings

  • The emotional sensitivity of menopause and wellbeing discussions

  • Emergency and evacuation information

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Participants will not be required to disclose personal health experiences publicly. Anyone who becomes distressed will be treated respectfully and, where appropriate, directed towards suitable professional or emergency support.

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9. Venues

Before delivering an in-person activity, Rosetta Wellbeing will take reasonable steps to confirm that the venue is suitable.

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Checks may include:

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  • Access and exit routes

  • Fire exits and emergency arrangements

  • Floor condition

  • Lighting and ventilation

  • Heating and room temperature

  • Toilets and welfare facilities

  • Accessibility

  • Available space and safe room capacity

  • First-aid arrangements

  • Emergency contact procedures

  • Equipment condition

  • Venue-specific hazards

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Where Rosetta Wellbeing hires or uses premises controlled by another organisation, health and safety responsibilities may be shared. Rosetta Wellbeing will cooperate with the venue’s responsible person and follow relevant venue procedures.

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Participants will be informed of important emergency or venue-specific information at the beginning of a session where appropriate.
 

10. Fire safety and emergencies

Rosetta Wellbeing will familiarise itself with the fire and emergency arrangements of each venue used.

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This may include:

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  • The location of emergency exits.

  • The venue’s alarm procedure.

  • The designated assembly point.

  • Evacuation arrangements.

  • The location of fire-fighting equipment.

  • Arrangements for people who may need assistance.

  • How emergency services will be contacted.

  • Who is responsible for checking the premises.

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Escape routes must be kept clear during Rosetta Wellbeing activities.

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For hired or shared premises, Rosetta Wellbeing will cooperate with the owner, manager or other person responsible for fire safety. Government guidance requires people with control of non-domestic premises to assess fire risks, maintain suitable precautions and plan for emergencies.

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11. First aid and medical emergencies

Rosetta Wellbeing will consider the first-aid needs of each activity and venue.

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Reasonable arrangements may include:

  • Knowing the location of the venue’s first-aid kit.

  • Knowing who the venue’s appointed first-aid contact is.

  • Having access to a telephone.

  • Knowing the venue’s address and access details for emergency services.

  • Recording accidents and first-aid assistance.

  • Calling emergency services when required.

  • Ensuring that first-aid supplies are appropriate and in date where Rosetta Wellbeing provides them.

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In a medical emergency:

  1. The activity will be stopped.

  2. The area will be made as safe as reasonably possible.

  3. 999 will be called where urgent medical assistance is required.

  4. First aid will be provided only within the responder’s competence.

  5. The person’s privacy and dignity will be respected.

  6. The incident will be recorded and reviewed.

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Although first-aid law primarily concerns workers, HSE recommends considering members of the public when assessing first-aid needs.

12. Accidents, incidents and near misses

Accidents, injuries, emergencies and significant near misses connected with Rosetta Wellbeing activities will be recorded and reviewed.

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Records may include:

  • Date, time and location

  • People involved

  • A factual description of what happened

  • Any injury or illness reported

  • Immediate action taken

  • First aid or emergency assistance provided

  • Witness information where relevant

  • Contributing hazards

  • Corrective or preventative action

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Personal information will be kept securely and only shared where necessary and lawful.

Where an incident meets the legal reporting criteria, it will be reported under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations by the person or organisation responsible for making the report. Not every accident is reportable under RIDDOR; responsibility may rest with the employer, a self-employed duty holder or the person controlling the premises, depending on the circumstances.

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13. Equipment and room layout

Rosetta Wellbeing will take reasonable steps to ensure that equipment it provides is:

  • Suitable for its intended use.

  • Visually checked before use.

  • Clean and appropriately stored.

  • Removed from use if damaged or unsafe.

  • Positioned so it does not obstruct walkways or emergency exits.

  • Used according to relevant instructions.

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Participants using their own mats, chairs, blocks or other equipment are responsible for checking that these are suitable and in safe condition.

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Furniture and equipment will be positioned to provide adequate room for participants to move safely.

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14. Cleanliness and infection control

Rosetta Wellbeing will promote reasonable standards of cleanliness and hygiene.

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Measures may include:

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  • Keeping shared equipment clean.

  • Encouraging hand hygiene.

  • Providing or using suitable cleaning materials.

  • Ventilating rooms where reasonably possible.

  • Avoiding attendance or delivery where someone has a contagious illness that could present a significant risk to others.

  • Following venue-specific infection-control procedures.

  • Reviewing arrangements in response to public-health guidance where necessary.

15. Accessibility and reasonable adjustments

Rosetta Wellbeing aims to make its services accessible and will consider reasonable adjustments for disabled participants.

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These may include:

  • Chair-based or adapted movement.

  • Additional verbal explanation.

  • Assistance with forms or written information.

  • Allowing additional time.

  • Adjusting room layout.

  • Providing rest breaks.

  • Allowing a support person to attend where appropriate.

  • Considering sensory, visual or communication needs.

  • Providing an online option where available.

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Health and safety will not be used as a reason to exclude someone without first considering the individual circumstances and whether a reasonable adjustment could manage the risk.

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16. Online sessions

Participants joining online yoga, movement or breathwork sessions are responsible for choosing a suitable space in which to participate.

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Before starting, participants should:

  • Clear the area of furniture, cables, pets and other trip hazards.

  • Use a stable chair where chair-based movement is offered.

  • Check that the floor and any equipment are suitable.

  • Position their device safely.

  • Ensure they have enough room to move.

  • Keep a telephone nearby where appropriate.

  • Work within their own comfortable range.

  • Stop if they feel pain, dizziness or illness.

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Rosetta Wellbeing will provide clear instructions and adaptations where reasonably possible, but the teacher may not be able to see every part of a participant’s environment or movement through the screen.

Where Rosetta Wellbeing believes that someone cannot participate safely, the participant may be asked to stop or choose a different option.

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17. Lone working and personal safety

Where Jacqueline or a contractor works alone, Rosetta Wellbeing will consider risks such as:

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  • Travelling to unfamiliar locations.

  • Working outside normal hours.

  • Meeting someone one-to-one.

  • Limited access to assistance.

  • Personal security.

  • Medical emergencies.

  • Communication failure.

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Reasonable controls may include confirming appointment details, keeping a charged telephone available, informing an appropriate contact of working arrangements and avoiding or ending a situation that feels unsafe.

HSE advises that lone-working risks should be assessed and managed, including for self-employed contractors.

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18. Contractors, partners and workplaces

Rosetta Wellbeing will provide contractors and guest facilitators with relevant information about:

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  • The activity being delivered.

  • Known hazards.

  • Participant needs where it is lawful and necessary to share them.

  • Venue and emergency arrangements.

  • Accident and incident reporting.

  • Professional boundaries.

  • Relevant Rosetta Wellbeing policies.

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When working within another organisation, Rosetta Wellbeing will cooperate with the client’s health and safety procedures while retaining responsibility for delivering its own services safely.

19. Raising a health and safety concern

Participants, contractors, partners and members of the public are encouraged to report hazards or health and safety concerns promptly.

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Concerns can be sent to:

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Jacqueline Fenton-Collins
Founder, Rosetta Wellbeing
Email: hello@rosettawellbeing.co.uk

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Rosetta Wellbeing will:

  • Take the concern seriously.

  • Consider whether immediate action is required.

  • Review the relevant activity or arrangement.

  • Record significant findings where appropriate.

  • Explain any action taken where reasonably possible.

  • Update a risk assessment, policy or procedure where necessary.

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No person will be treated unfavourably for raising a genuine safety concern.

20. Monitoring and review

This policy will be reviewed:

  • At least once every 12 months.

  • Following a significant accident, incident or near miss.

  • When a new service, venue or activity is introduced.

  • When equipment or delivery arrangements materially change.

  • When relevant legislation or official guidance changes.

  • When feedback identifies a possible weakness.

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The latest approved version will be published on the Rosetta Wellbeing website.

21. Contact Rosetta Wellbeing

Questions or concerns about this policy can be sent to:

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Rosetta Wellbeing
Jacqueline Fenton-Collins, Founder
Email: hello@rosettawellbeing.co.uk
Website: www.rosettawellbeing.co.uk

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